as how to handle personal information, etc. Here we will explain what you should be careful about specifically.
Don’t forget to take security measures to prevent information leaks
Emergency contact networks contain personal information such as the names, phone numbers, and email addresses of many employees. When! collecting this information from employees! you should of course explain! the purpose and get their consent, and handle the emergency !contact network with the utmost! care to prevent it from being leaked or misused.
If you store it on a PC or smartphone, you need to take strict measures to prevent unauthorized access and virus infection, and if you store it on the cloud, you need to take measures such as restricting access and downloads.
In addition, you should not use the numbers listed in the emergency contact network on your personal PC or smartphone. Since recent mobile phone number data these are personal contacts for employees, it is important to manage the collected data on company devices or cloud services to prevent any trouble caused by information leaks.
Get employee buy-in
When creating an emergency contact network, it is important to respect the wishes of employees and obtain their consent. Because emergency contact information is personal information, companies cannot use it freely. It is important to obtain written consent from the individual and not use it for purposes other than emergency contact. It is also important to limit the number of people who can access emergency why might your non-contributory pension be terminated? contact information and address the risk of personal information leaks. If the individual does not consent, it is necessary to take measures to prevent them from being included in the emergency contact network.
An emergency dating data contact network is not something that can be created simply by creating a list. After it is created, personnel deployment changes irregularly due to employees joining and leaving the company, being transferred to other departments, etc., so the contents of the emergency contact network must be updated each time.