The concept of productivity has changed dramatically in recent decades, especially when it comes to office work. Thanks to the enormous improvements in the software we use on a daily basis in our workplaces, we are now able to produce much more than we used to in the same number of working hours.
As we’ve said before, there are plenty of tools that make it possible to work better without working harder . Email clients are generally not the case. At least not without some organizational intervention.
Productivity and motivation
Productivity and motivation at work are closely linked. Carrying out tasks cell phone database quickly and comfortably, completing them in a timely manner, will produce a feeling of satisfaction through our brain’s reward system .
But it is not necessary to go into too much detail about the brain processes. From a simpler and more pragmatic point of view, it is more than obvious that unproductivity will cause frustration. What is more, it will make us leave work late, and often to continue thinking about strictly work-related matters at home or on the way home.
Productivity and email
Email is undoubtedly one of the greatest enemies of our productivity. Office workers usually work with their email client open and notifications activated – desktop notifications, mobile Motivating employees during a merger process phone notifications, or even smartwatch notifications. Or worse, all at once.
When we receive an email, our instinct is to click on the notification, read it and respond immediately, without even considering that it may not always be necessary. In fact, many of us have surely accustomed our interlocutors to immediate responses. As Quino said through the mouth of his famous Mafalda, “the urgent leaves no time for the important.”
More and more people are advising against acting in this way, as it is one of the quickest ways to lose concentration. Concentration that will undoubtedly take minutes to regain. Experts talk about checking email between 4 and 6 times throughout the day. This, of course, will involve deactivating all the china numbers notifications we have configured and establishing a schedule to check email and respond to those that require a response. If they need us urgently, they can contact us by phone.
Email should not be turned into a file repository either. Typically, the search engines built into email clients are insufficient and require the use of complex search operators, so relying on them to find a file will be rather unproductive.
There are methodologies such as inbox zero —with a multitude of tutorials on the Internet— that show us how we should organize our email using labels or folders, always trying to leave the inbox empty at the end of the day.